MEMBERS PRESENT: Douglass Barker, Margaret Crisler, Carolyn Webber and Galen Stearns. Christopher Doyle was excused. David Sullivan, Town Administrator, was also present. Meeting commenced at 7:00 pm.

ANNOUNCEMENTS: Mrs. Crisler displayed a Catlea orchid.

Mr. Barker noted that persons having any safety problems due toY2K should call the Fire Department business number - 434-4907.

LIAISON REPORTS: Mr. Barker noted that the Town Health Officer and custodial staff are continuing to work on the water contamination at the Library.

Chief Fruchtman and Mr. Barker attended a Haz-Mat District meeting. The Board of Directors took a first look at allowing a Emergency Management Director to serve as an District Board member. They will review this matter at their next meeting.

FIRE STATION UPDATE: Chief Fruchtman stated that the Fire Department personnel held a cookout for the construction crew at the new station last Thursday. The construction is moving along well and they expect completion by April 1st. The windows are being framed this week. The apparatus floor is to be poured soon. He is very pleased with the progress.

Chief Fruchtman thanked the Union and Fire Association for their donations of food and for their efforts for the cookout.

Chief Fruchtman noted that he was getting calls inquiring on ice safety. He stated that the Department does not test or certify ice safety. He instructed everyone to be cautious on any ice.

VOICE RECORDER BID AWARD: Police Chief Moeckel told the Board that four bids for the voice recorders were received and the bids ranged from $12,487 to $19,590. The system selected must meet the needs of both the Police and Fire Departments. The bids were reviewed by the Technical Advisory Committee and they gave the departments their recommendations.

Chief Moeckel recommended the DICTOPHONE DVD system for the price of $10,894. (bid was for $12,487 less savings for going with regular screen rather than flat screen). This was also the recommendation of the Technical Committee. Mr. Stearns motioned to award the bid to DICTOPHONE DVD for a price of $10,894. Mrs. Crisler seconded. Passed unanimously.

CORRESPONDENCE: Mr. Barker read the following proposed Zoning Petitions received by the Board to be voted on at Town Meeting:

"To see if the Town will vote to limit the number of gas stations and used car sales businesses by requiring a minimum distance of one (1) mile between gas station and one (1) mile between used car sales businesses. Distances to be calculated by measurements over Town or State roads and shall be taken from the nearest lot line. This would apply to all roads, Town and State within the boundaries of Windham, New Hampshire with the exclusion of Route 28." Submitted by Gardner Dinsmore and others.

"The petition is to change two (2) lots from the Rural District to Neighborhood Business District. The parcels located in Windham, known as or described as Assessors Map 14B, Lot 5000 and 5100 at 17 and 15 Mammoth Road, at the Southeast corner of NH Route 111 and NH Route 128 consisting of approximately 3.78 acres." Submitted by Albert Trudel and others.

"To see if the Town will vote to have the John Simpson cellar foundation and surrounding archeological area become a locally designated historic district. This district, on Marblehead Road encompasses approximately 1.0 acre of tax map No. 25-R-300 on Town owned land." Submitted by Thomas D. Furlong and others.

MINUTES: Mr. Stearns motioned to amend and approve as amended the minutes of December 13, 1999 as follows: Page 4, Fee Schedule, Mr. Case questioned fees and what research was done in setting them. The Board answered. Ms Webber seconded. Passed unanimously.

OLD BUSINESS: The Board of Adjustment will reconsider a request for a variance for property owned by Simard on January 11, 2000 (the original decision was appealed by the Selectmen). Mrs. Crisler and other Board members will speak for the Board.

NEW BUSINESS: None.

BOARD OF HEALTH: The Board recessed into a Board of Health workshop to discuss the water contamination problem at the Library.

WORKSHOP - ROAD AGENT: The Board held a workshop with Robert Devlin, Road Agent, to discuss various subjects including his resignation and the transition process for the new road agent (to be appointed by the Board).

WORKSHOP - BUDGET: The Board and Mr. Sullivan met in a workshop session to do the budget wrap up.

NON-PUBLIC SESSIONS: Mr. Stearns motioned and Mrs. Crisler seconded to go into non-public session in accordance with RSA 91-A:3, IIa, personnel. Roll Call Vote - all members - Yes. The Board and Mr. Sullivan were in attendance. Subject was personnel.

Mr. Stearns motioned and Mrs. Crisler seconded to approve the tentative agreement between the Town and Fire Union for 2000 - 2002. This agreement will be submitted to Town Meeting for ratification. Passed unanimously.

Mr. Sullivan updated the Board on the progress of several new personnel matters.

Mr. Stearns motioned to adjourn. Ms Webber seconded. Meeting adjourned at approximately 10:30 pm.

Respectfully submitted,

David Sullivan
Town Administrator

NOTE: These minutes are prepared in draft form and have not been submitted to the Board for approval.